Executive Assistant

The Executive Assistant serves as a key strategic partner and operational leader, providing high-level support to the CEO and executive team. This role ensures alignment across RJL Solutions to enhance efficiency, communication, and execution of company-wide initiatives. Reporting to the Executive Team, the Executive Assistant will drive internal coordination, optimize decision-making, and oversee key projects that impact company operations.

ROLES & RESPONSIBILITIES:

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Executive Support & Strategic Alignment:

• Serve as a strategic advisor to the CEO and executive team.
• Act as a gatekeeper for executive priorities, ensuring focus on high-impact initiatives.
• Manage executive decision-making processes by preparing reports, presentations, and data insights.
• Facilitate executive team meetings, setting agendas, tracking follow-ups, and ensuring accountability.
• Streamline internal communication, ensuring alignment between leadership and staff.
• Oversee confidential and high-level administrative functions.
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Operational Leadership & Internal Coordination:

• Improve internal processes and workflows to enhance operational efficiency.
• Develop and monitor execution of company-wide initiatives.
• Lead internal communication efforts to ensure company-wide clarity on strategic priorities.
• Coordinate cross-functional projects across different departments.
• Ensure smooth operations of daily executive functions and optimize workflows.
• Oversee and improve office operations, including vendor management.
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Project & Event Management:

• Drive execution of strategic initiatives and special projects.
• Organize high-profile internal and external meetings, ensuring preparation and follow-through.
• Assist in planning and executing key company events, client engagements, and public appearances.
• Serve as a project manager for executive-led initiatives.
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External Relations & Stakeholder Engagement:

• Represent the executive team in key meetings and engagements.
• Manage relationships with key stakeholders, including clients, government officials, and industry partners.
• Oversee external communications, including reports, presentations, and correspondence.
• Work closely with PR and marketing teams on messaging and public relations strategies.
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Other Duties to Consider:

• Travel coordination and logistics for executive team.
• Board and committee support (as needed).
• Crisis management and rapid response planning.
• Legal and compliance coordination (as needed).

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‍QUALIFICATIONS:

• Serve as a strategic advisor to the CEO and executive team.

• Bachelor's degree in business administration, communications, public affairs, or related field (Master’s preferred).
• 5+ years of experience in executive operations, project management, or a similar role.
• Strong leadership, problem-solving, and decision-making skills.
• Exceptional written and verbal communication abilities.
• Experience managing complex projects, setting priorities, and working in a fast-paced environment.
• Ability to maintain confidentiality and discretion while handling sensitive business matters.
• Strong relationship-building skills with internal teams and external partners.